A Shipper’s Export Declaration Form (SED), also known as an SED form or form number 7525-V, was a mandatory customs document required for most commercial shipments leaving the United States valued at over $2,500. However, the SED has been replaced by the Electronic Export Information (EEI), a digital process that streamlines export compliance.
Any U.S. exporter (or freight forwarder) must complete the SED form and submit it to U.S. Customs at the port of export. The EEI form provides essential details about exported goods, which helps U.S. government agencies such as Customs Border Protection (CBP) monitor trade activities, enforce export regulations, and collect trade statistics.
This guide will outline the key components of the SED form, which is valuable for understanding the core structure of export documentation. While the SED has been replaced by the digital EEI process, familiarity with the SED’s structure can help in efficient EEI completion.
Why the Shipper’s Export Declaration Form is Important
The SED form is crucial for efficient and compliant international trade. It serves several critical functions:
- Streamlines customs clearance by expediting the release of shipments.
- Enhances export controls by identifying and regulating sensitive goods.
- Supports trade data analysis, thereby contributing to economic research and policymaking.
- Mitigates risks by reducing the likelihood of penalties, fines, or shipment delays.
By completing the SED form accurately, exporters can maintain a strong export compliance record and avoid potential disruptions to their supply chain.
Understanding the relationship between SED, EEI, and SLI
To ensure compliant international trade, exporters must navigate various documentation requirements. The Shipper’s Export Declaration (SED) was a previous manual export form. It has been replaced by the Electronic Export Information (EEI), a digital system that streamlines export compliance.
The Shipper’s Letter of Instruction (SLI) is a commercial document used by shippers to provide specific instructions to freight forwarders. While the SLI contains some overlapping information, it is not a replacement for the government-mandated SED or EEI. By understanding the roles of these documents, exporters can efficiently manage the export process and ensure compliance with regulations.
What are the elements of a Shipper’s Export Declaration Form?
To ensure accurate export compliance, understanding the SED form structure is essential. The form consists of the following key components:
Exporter Information: Details about the company or individual shipping of the goods, including name, address, contact information, and tax identification.
Consignee Information: Information about the recipient of the goods, including name and address.
Product Description: Detailed description of the items being exported, including quantity, value, weight, and Harmonized Tariff System (HTS) Code.
Transportation and Export Information: Shipping method, carrier details, departure port, and destination country.
Declaration: A formal statement by the exporter confirming the accuracy of the information provided.
REQUIREMENTS
- Value-based: Shipments with a total value exceeding $2,500 per Schedule B number require an EEI filing.
- License-based: Shipments requiring an export license must file an EEI regardless of value.
- Destination-based: Certain destinations, such as China, Russia, and Venezuela, have specific EEI requirements.
- Schedule B Number: A unique classification code assigned to products for statistical purposes, the Schedule B number is essential for completing the EEI.
Who files the EEI?
Typically, the U.S. Principal Party in Interest (USPI) is responsible for filing the EEI. However, they can authorize a freight forwarder or other third party to file on their behalf.
How to Complete the SED
EXPORTER AND CONSIGNEE INFORMATION
Exporter: Provide the full legal entity name, complete address, and primary contact information for the shipping company or individual. Include tax identification numbers (e.g., EIN, TIN), if applicable.
Consignee: Clearly identify the ultimate recipient of the goods with their full name and complete address. Specify the country of destination. Include a contact phone number or email address for international shipments.
PRODUCT DESCRIPTION
Schedule B Number: A 10-digit code classifying exported products for customs and statistical purposes.
Quantity and value: Specify the exact quantity of goods being exported (e.g., number of units, weight, volume) and their declared value in the appropriate currency. If necessary, include supplementary details, such as packaging type, brand name, or model number.
TRANSPORTATION AND EXPORT INFORMATION
Shipping method: Specify the primary mode of transport (ocean, air, land).
Carrier details: Indicate the name of the shipping carrier or freight forwarder.
Departure point: Indicate the U.S. port/pier, airport, or border crossing where the shipment will exit the country.
Destination country: State the country where the goods will be imported.
Export license (if applicable): If required, include the export license number and any relevant information.
DECLARATION
Complete and certify: Sign, date, and retain a copy of the completed SED form for your records.
Tips for completing the Shipper’s Export Declaration Form
- Familiarize yourself with export regulations and licensing requirements to ensure compliance. You may consult guidelines such as the Export Administration Regulations
- Consider using specialized SED form preparation software like Global Trade management systems or customs compliance platforms to streamline the SED creation process and reduce errors
- Keep copies of invoices, packing lists, commercial invoices, and other relevant documents for future reference and potential custom audits
- If you encounter difficulties or uncertainties, consult with a customs broker.
Master the Shipper’s Export Declaration Form for Smooth Exports
The transition from the SED to the EEI has modernized the export documentation process. By following the guidelines outlined in this guide, exporters can enhance their chances of streamlining the export process, minimizing delays, and reducing the risk of penalties.
While this guide provides valuable information, it’s important to stay updated on the latest export regulations and requirements, as well as the evolving EEI filing process.
Ready to simplify your export process?
Dimerco’s customs brokerage experts can handle your SED form completion. Contact us to learn how our comprehensive shipping and customs solutions can benefit your business.